ASQ Granite State Section 0104
ASQ Granite State Section 0104

NOMINATIONS for Section leadership team

Hi,

Once again it is time to think about the Section Leadership Team three elected positions (Chair, Treasurer and Secretary) for 2019 (Jan – Dec). Elections will be held in October 2018; however, NOW is the time for you to think about becoming a Member Leader and Join the Section Leadership Team.

We have someone to take over the Treasurer’s position (Paul is term limited at 2 years) and Deb is willing to continue to be our Secretary; HOWEVER, I am TERM LIMITED (actually one year PAST my term limit) so we NEED a NEW Chair for 2019.

Further information will be available / presented during the next couple of months and then we formally present the slate of officers on 10/01/18 for a vote by the membership by 10/30/18 if there are multiple applicants.

Please let me know if you are interested in any of these three, REQUIRED positions. If the section were unable to fill any of these positions, the Section would face the possibility of closing. The CHAIR position NEEDS to be filled and another waiver for me from ASQ is not an option. If you have ever been a Team Leader, Supervisor or Manager you have the qualifications and skills to be Chair.

The condensed position descriptions are below.

 

Thanks

 

Chris Carr, CMQ/OE, CQT

Chair, ASQ Granite State Section 0104

 

 

CHAIR

Preside over all section leadership committee (SLC) and member meetings.

  • Appoint all standing and additional committee chairs.
  • Ensure that the section meets the minimum requirements as requested annually by the Section Affairs Council.
  • Work with SLC to set goals/metrics to support the section management process (PAR).
  • Ensure that the SLC report on activities performed, status of performance against goals/metric set, etc.
  • Participate in quarterly regional conference calls, or appoint other appropriate section member leaders.
  • Along with SLC, develop section business plan and budget, including SLC and general membership meetings schedules.
  • Call and attend all SLC meetings. The SLC is required to meet at least once per calendar quarter (in-person, teleconference, web conference, etc.) At the meeting, it is recommended that the following items, at a minimum, be covered:
  • Approval of the minutes of last meeting. Minutes are taken by the secretary.
  • Status of any sponsored subsections or student branches.
  • Section business plan and status of section projects and activities, including committee reports.
  • Submit and update the section officer and committee lists with HQ via the online submission form.
  • Uphold society bylaws, policies and procedures, and section operating agreement.

Qualifications

  • Must be a Full, Senior, or Fellow ASQ member in good standing affiliated with the section.
  • Preferably will have served as chair-elect or vice chair in the year immediately preceding the term as chair.
  • Must have basic knowledge of society bylaws, policies, and procedures, and section operations.
  • Preferably will have some prior experience in budgeting and business planning.
  • Must be willing to provide contact information for Society and section business purposes.
  • Must be willing to provide e-mail address to headquarters for communication.
  • Must possess leadership, management and organizational skills.

 

TREASURER

Work with section leadership committee (SLC) to set goals/metrics to support the section's management processes as they relate to section financial responsibilities.

  • Communicate/report to the SLC activities performed, status of performance against goals/metric set, etc. for section financial responsibilities.
  • Maintain the section finances; make and record deposits and retain custody of all funds belonging to the section; authorize dispensing of section funds for eligible expenses.
  • Develop the section budget with the SLC; monitor the section budget and maintain accurate records of all receipts, bills, and disbursements.
  • Maintain current financial records for any subsections and/or student branches sponsored by the section.
  • Attend all SLC meetings and general membership meetings.
  • Provide SLC with monthly and quarterly treasury reports. Submit the required quarterly report and internal controls questionnaire by April 30, July 31, and October 31.
  • Submit quarterly financial reports to the society.
  • U.S. SECTIONS ONLY: Submit the previous calendar year's information for the 1099 tax form to headquarters accounting department by January.
  • Prepare section annual report, coordinate audit of the report and submit to the society by February 15
  • Uphold society bylaws, policies and procedures, and the section operating agreement.

Qualifications

  • Must be a Full, Senior, or Fellow Member in good standing.
  • Preferably will have been a participant in section committee activities.
  • Should have an understanding of budgeting and a basic understanding of accounting principles.
  • Knowledge of financial/spreadsheet software helpful.
  • Must be willing to provide an e-mail address to headquarters for communication.

 

SECRETARY

Work with section leadership committee (SLC) to set goals/metrics to support the section's management process, as related to the documentation of section records and correspondence.

  • Communicate/report to the SLC activities performed, status of performance against goals/metric set, etc. for the documentation of section records and correspondence.
  • Ensure that meeting notices are provided to members in a timely manner.
  • Attend all SLC and regular member meetings.
  • Record all SLC meetings. Maintain careful and authentic records of the proceedings of all business meetings of the section. These are the legal records of the section
  • At each meeting, read the minutes of the previous meeting for approval.
  • Provide minutes of any meeting to members upon request.
  • Have available, at any meeting, copies of past minutes, the section operating agreement (SOA), and parliamentary reference (Robert's Rules of Order).
  • Prepare agenda showing exact order of business to be conducted, including business carried over from any previous meeting.
  • Update section policies and procedures from amendments captured in minutes; ensure that proper procedure is followed in any amendment process. Ensure alignment of section policies with Society bylaws, policies and procedures, and the SOA. Maintain current copy of SOA as provided by ASQ Headquarters.
  • Serve as primary correspondent for the section. Sign any documents representing official acts, orders or proceedings along with the section chair. Direct printing and mailing of notices, ballots and other information provided to members.
  • All officers are responsible for submitting and updating the section officer and committee lists with headquarters.
  • Uphold Society Bylaws, Policies and Procedures, and SOA.

Qualifications

  • Must be a Full, Senior or Fellow ASQ member in good standing affiliated with the section.
  • Preferably will have been a participant in section committee activities.
  • Preferably will have strong writing and word-processing skills.
  • Must be willing to provide an e-mail address to ASQ Headquarters for communications.

<< New text box >>

ASQ Member Nomination Petition Form - 2018
ASQ Member Unit 2018 Nomination Petitio[...]
Microsoft Word document [407.8 KB]

2018 Calendar Year

 

CALL FOR NOMINATIONS FOR 2018 SECTION LEADERSHIP TEAM OFFICERS 

 

Nominations for the 2018 SLT (Section Leadership Team) Officers are now being accepted. Join the Granite State Section SLT! 

The nomination form is provided above.

 

The offices open for nomination include:

  •          Section Chair
  •          Section Vice Chair

Information on the positions is provided here.

 

Nominees must be willing to serve a two year term for Section Chair or a one year term for Vice Chair (Jan. 1 - Dec. 31) and attend SLT Committee meetings (held every other month, or as called by the Chair) as well as Monthly Dinner meetings.

 

All Nominees must be a Full, Senior, or Fellow member in good standing affiliated with the section.

 

Nominees for Section Chair will preferably have served as chair-elect or vice chair in the year immediately preceding the term as chair.

  • Nominations must be submitted to the Nominating Chair no later than 05 September 2017. A petition form can be downloaded above.
  • Eligible candidates for office will be announced at the November Member Meeting.
  • If there are multiple candidates for any position an election will be required.  Voting will occur Sept. 16 - Oct. 31
  • In addition to the above elected positions there are several non-elected positions available on the SLT.
    • Programs Chair
    • Education Chair
    • Granite State Council Representative
    • Internet Liason
    • NE Quality Council Representative
    • Newsletter Editor
    • Historian
    • Certification Chair
    • Recertification Chair
  • If you have any questions regarding qualifications for the above positions, would like a copy of the position requirements or information about the election process, you can contact the Pam Slingsby, Nominating Chair at pamslingsby@qslllc.com

Annual Nomination and Election Process

 

From S 2.00 Section Maintenance:

4.6        Election of Officers

4.6.1     The section chair, with the approval of the Leadership Committee, will appoint the members of the section nominating committee. This committee will call for nominations from the general section membership at least 30 days in advance of the presentation of their nominees. The nominating committee will nominate, at a minimum, one eligible candidate for each elected position. Nominations from the general section membership will require the submission of a nomination petition to the section secretary prior to the date published. The minimum number of required petition signatures from Regular Members varies based on section size, and is the lower of at least four percent of Regular section members (based on the previous year’s June section membership) or 10 members.

 

4.6.2     If there is not more than one nominee for an elected position, the nominee will be declared elected by acclamation at the next regular meeting of this section. Any contested positions will be resolved through an election. Such election will be conducted in the manner deemed appropriate by the Leadership Committee (i.e., by regular mail, electronic mail, by ballot at a section meeting, etc.). The nominee with a plurality of the votes of the members will be declared elected. Elections must be held no later than a date that is certain to meet the requirements specified in the Society Policies.

The process applies to elected officers only. The section is required to elect a Chair, Secretary and Treasurer. A Chair-elect and/or Vice Chair are elected positions, if section policy includes them. Section committee chairs are appointed by the Chair.

 

All section terms are 01 Jan – 31 Dec annually.

 

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